MEMBERSHIP: Basic to each member is the understanding that Governance (Boards or similar structures) are a part of the management function of any non-profit and non-government organization (also known as civil society organizations or CSOs). At its most basic, management can be defined as: “ensuring that an organization has clear objectives, and makes the most effective and efficient use of resources in order to achieve those objectives”. Each or all the members have at least some or all of five separate roots:
- Philanthropy and the desire to help people who are considered less fortunate
- The desire to improve local communities through mutual aid and self-help
- The desire to improve conditions through political and economic action
- The desire to take on services provided by the public or private sectors, and
- The simple reality of shared interests.
The term “governance” is increasingly used for the big picture, long term and legal aspects of ensuring that an organization is properly run, and “management” for ensuring that the work gets done within this framework. Governing body which is legally and financially responsible for the organization and responsible for setting and monitoring long and medium term objectives, and developing policies.
HCF members (Governance) are drawn from youth and others living in Rawalpindi, Islamabad and adjoining areas with a background listed in the foregoing lines. The members are appointed or elected for three years.
EXECUTIVE STRUCTURE Should have the understanding and regularly review the ethos and values that underpin the organization’s work, and ensuring that Board members, volunteers and others involved with the organization understand these values and how they apply to their work. They are also expected to:
- Maintain a long term overview of the organization and all its work
- Making strategic and major decisions about the organization’s objectives, policies and procedures
- Ensuring decision-making procedures are transparent people know who makes decisions and how they are made, and accountable (decisions are reported to the people who have a right to know about them)
- Ensuring that the needs and interests of relevant people and bodies are considered when making decisions
- Ensuring that adequate resources (especially people and money) are available to carry out activities, and making decisions about how to proceed when resources turn out not to be available
- Monitoring the work of the organization, especially progress towards objectives
- Ensuring appropriate action is taken when work is not being done, or is not being done properly
- Taking legal responsibility for the organization and all its actions
A Board Secretary
MEETINGS It should meet every quarter. The venue/timing and Agenda will be disseminated by the Secretary at least 15-Days in advance. Preferably a yearly schedule for regular meetings (Every three months) of the members for the entire year should be announced by Mid November each year. All interested “Hunzukutz” anywhere and also the committees constituted from time to time will participate. Emergent meetings may be held on required basis with the consent of chairman.
MINUTES AND ACTION PLANS A standard format – preferably the template available in the MS Office suite – for Agenda as well as recording of ‘Minutes’ /’Action plan’ will be used. Any concerned “Hunzukutz” may initiate a proposed item for inclusion in the Agenda any time through all available means, such as E-Mail, telephone, written paper etc. on this or similar format The decisions on each item of agenda will be on the basis of ‘majority vote’ if a clear ‘consensus’ does not emerge in the meeting.
TENURE AND ELECTIONS The tenure of ‘Executive Body’ will be for three years. The candidates proposed by members/General public will be chosen on the basis of at least 50% secret votes of the meeting participants held for this purpose.