Meeting on 18th Dec 2011

Dear HCF  Members,
On 18th December 2011, first meeting of the members was held in connection with planning for the upcoming annual cultural event. Under-mentioned members attended the meeting:
1
Mr. Riaz Ahmad Khan
7
Mr. Shakeel Alam
13
Mr. Arif Amin
2
Brig ® Hissamullah Baig
8
Mr. Karim Madad
14
Mr. Farhatullah Baig
3
Mr. Ashraf Aman
9
Mr. Gari Khan
15
Mr. Sher Azam
4
Mr. Amjad Ayub
10
Mr. Essar Karim
16
Mr. Rehmat Karim
5
Mr. Irfanullah Baig
11
Mr. Javed Karim
6
Mr. Aziz Ahmad
12
Mr. Sultan Ali 
Decisions made, and responsibilities assigned in the meeting are as under:
A.      Event Dates:
Annual Cultural Event for 2012 will be held on Saturday 21st and Sunday 22nd January 2012.
B.      Formation of Adhoc Committee:
An Adhoc oversight committee was formed in relation with arrangements for the event and subsequent holding of general elections to bring onboard a representative governance team for HCF. The committee comprises under-mentioned:
1
Chairperson:
 I)
Mr. Riaz Ahmad Khan
2
Vice Chairpersons:
 I)
Mr. Aziz Ahmad
II)
Mr. Baz Gul
3
General Secretary:
 I)
Mr. Rehmat Karim 
4
Finance Secretary:
 I)
Mr. Fayyaz Ahmad Dewan
5
Executive Members:
1
Ms. Salma Jabeen
12
Mr. Aziz Ahmad Jan
22
Mr. Karim Madad
2
Ms. Shamim Bano
13
Mr. Sana Amin
23
Mr. Shukurullah Baig
3
Ms. Uzma Baz Gul
14
Mr. Farman Ali
24
Mr. Mehboob Aziz
4
Ms. Sultana Aziz
15
Mr. Irfanullah Baig
25
Mr. Jabbar Khan
5
Mr. Tayib Jan
16
Mr. Sultan Mehmood
26
Mr. Noor Mohammad
6
Mr. Darjat
17
Mr. Shakeel Alam
27
Mr. Aziz Ali Dad
7
Mr. Deedar
18
Mr. Essar karim
28
Mr. Rizwan
8
Mr. Ejaz Karim
19
Mr. Sultan Ali
29
Mr. Mohammad Younus
9
Mr. Javed Iqbal
20
Mr. Amjad Ayub
30
Mr. Iqbal Karim
10
Mr. Doulat Nazir
21
Mr. Gari Khan
31
Mr. Aslam Shah
11
Mr. Ali Ahmad Jan
C.      Tasks assigned in relation with arrangements for the event:
S.No.
Action Items
Person(s) Responsible
Hall Selection:
1
Identification and selection of venue for the event
Mr. Kaka Riaz
Changing of Bank Signatories:
2
Replacing of HCF’s current Bank Accounts signatories (Mr. Naunehal Shah and Mr. Azam Khan) with Mr. Kaka Riaz, Mr. Fayyaz and Mr. Rehmat Karim.
Brig. ® Hissamulah Baig
Fund Raising:
3
Fund Raise Committee
Mr. Kaka Riaz, Mr. Amjad Ayub, Mr. Javed Karim, Mr. Shukurullah Baig, Mr. Irfanullah Baig
Liaison with Artists:
4
Coordination with artists (including their booking and boarding and lodging related arrangements)
Mr. Sultan Ali
NOC and security arrangements:
5
Obtaining of NOC from local administration, and making necessary security arrangements at the event venue
Mr. Irfanullah Baig and Mr. Sultan Ali
Event Coordinator
6
Overall coordination regarding the event
Mr. Rehmat Karim 
Regards,
Rehmat Karim, 
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